Set the annual fixed cost base
Enter costs that exist even when the truck is standing still: driver employment, lease or finance, insurance, vehicle tax, depreciation and other recurring annual items.
Logistics planning tool
Truck Operating Cost Calculator
Truck Operating Cost Calculator brings annual mileage, empty mileage, fuel and AdBlue consumption, driver employment cost, lease, insurance, tax, depreciation, maintenance and tyres into the same LogicCalc workspace as route, timing and transport economics. Review operating cost per kilometre, annual operating cost and a complete fixed-versus-variable cost breakdown before quoting or dispatching.
Built for road freight
Route-aware workflow
No separate spreadsheet
14 language versions
How it works
How it works
Model what the truck costs to operate over a year before reducing that cost to a route price. Fixed annual expenses and kilometre-driven costs are kept separate so the real cost structure remains visible.
Add the running costs
Convert fuel, AdBlue, maintenance and tyres into kilometre-driven costs using the expected consumption, prices and service assumptions.
Spread costs across realistic mileage
Use a realistic annual mileage so fixed costs are not divided by an impossible utilisation level. LogicCalc combines fixed and variable sides into annual cost and operating cost per kilometre.
Typical use cases
What you can use Truck Operating Cost Calculator for
Use this model for fleet economics and budgeting. It answers what the vehicle costs to run, not what one customer should be charged for one shipment.
Fleet budgeting
Build an annual cost budget for a truck or compare the effect of different mileage and fuel assumptions.
Owner-operator cost control
Give an owner-operator or transport manager one view of driver, vehicle and running costs instead of tracking them in disconnected worksheets.
Vehicle cost comparison
Compare vehicles or fleet profiles on the same assumptions before using their cost base in route pricing.
Practical example
Practical example
A truck running 120,000 km per year spreads annual fixed costs across those kilometres, then adds fuel, AdBlue, maintenance and tyres per kilometre. LogicCalc combines both sides into one operating-cost rate before route pricing.
Frequently asked questions
Truck Operating Cost Calculator FAQ
What is the difference between fixed and variable truck costs?
Fixed costs are incurred mainly with time or ownership, such as lease, insurance and driver employment. Variable costs move mainly with kilometres, such as fuel, AdBlue, maintenance and tyres.
Why does annual mileage matter so much?
Annual mileage determines how many kilometres carry the fixed-cost burden. If the truck runs fewer kilometres, the fixed cost per kilometre rises even if the annual invoices themselves do not change.
How is this different from cost per kilometre?
The operating-cost calculator exposes the full annual model and its fixed-versus-variable structure. Cost per kilometre is the unit-rate view produced from that model and is more convenient for route costing.
Is this a customer freight rate?
No. Operating cost is an internal cost baseline. A customer rate may also need empty-mileage recovery, tolls, route-specific charges, commercial margin and market considerations.
What to verify before pricing
An annual cost model is only as good as the utilisation and cost assumptions behind it.
- Use realistic annual kilometres and empty-mileage assumptions based on the operation, not an ideal utilisation target.
- Update fuel price, consumption, maintenance, tyre and finance assumptions when the fleet or market changes.
- Keep exceptional route charges such as tolls or ferries separate unless they are intentionally included in the operating-cost model.
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See LogicCalc in action
This is a real LogicCalc workspace view. Use your own route, cargo, fleet and commercial settings for the actual calculation.
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Use Truck Operating Cost Calculator on your next route
Open LogicCalc, enter the route and cargo data, and keep this calculation together with the rest of the dispatch plan.
LogicCalc is a planning tool. Always verify operational, legal and contractual requirements for the actual transport.