Open full LogicCalc →Freight Quote Template
A freight quote should state exactly what is being priced: route, dates, equipment, cargo, price, included charges, validity and assumptions. This template keeps those commercial terms in one place before the customer accepts the offer.
Ready-to-use template
Copy this structure and adapt it to the actual shipment and your company process.
Practical guide
Use the template as a structured handover, not as filler. Complete the fields that affect price, execution, safety or proof, and remove sections that do not apply so the important information stays visible.
Keep dates, times, addresses, references, quantities and money values unambiguous. For operational documents, version changes should be obvious so driver, dispatcher, customer and warehouse are not working from different instructions.
How it works
Copy the template, fill the shipment-specific fields, verify the information with the source order or booking, then share one final version with the people who need it. Record later changes instead of silently editing an old copy.
When to use it
Use it when sending a spot-rate or contract-related shipment offer so the customer can see the scope of the price before booking.
What to check before dispatch
Confirm currency, VAT treatment, tolls/ferries, waiting and detention terms, loading/unloading services, cancellation terms, payment terms and quote validity. Do not leave important exclusions only in email context.
Worked example
Example: Munich → Rotterdam, curtainsider, 10 EUR pallets / 7,500 kg, base freight €1,380 + tolls €170 = quoted total €1,550, valid until 17:00 today, 2 hours free waiting per site.
Common mistake
The common mistake is quoting one total price without stating what can still be added later. A clear quote separates included costs from assumptions and extras.
FAQ — Freight Quote Template
Is this template ready to use as-is?
Use it as a starting point. Remove irrelevant fields and add any customer, carrier, site, contractual or legal information required for the actual shipment.
What should I verify before sending or using it?
Before use, verify names, references, dates, quantities, addresses, signatures and any customer, carrier, site or legal requirements relevant to the movement.
What is the most common mistake?
The most common mistake is treating a generic template as complete. Missing shipment-specific instructions or evidence can matter more than the form itself.
LogicCalc
Continue in LogicCalc to combine this result with route, cargo, tolls, time and transport costs.
Planning aid only. Vehicle specifications, contracts and legal requirements can vary; verify the actual shipment before dispatch.